Finding Matching Records in CatExpress

Modified on Wed, 22 Jun 2022 at 06:16 PM

This document provides instructions regarding searching CatExpress for bibliographic (bib) records that are then saved to the SEO catalog. The same principles of matching format and content when searching the SEO catalog apply when searching CatExpress. See the document titled Finding Matching Records in the SEO Catalog on the SEO support site for more details.

When SEO member library catalogers are adding items to their library’s collection, they are required to search the SEO catalog first to see if a matching bib record is already present. If there isn’t a matching bib record present in the consortium catalog, the next step is to search CatExpress.

CatExpress is the copy cataloger’s version of the OCLC database (also known as WorldCat, FirstSearch, etc.). Thousands of libraries, vendors and institutions worldwide contribute bibliographic records to this database. Each SEO member library has its own authorization code and password assigned that allows for searching the database and saving bibliographic records which are loaded into the SEO catalog the next business day.

The URL for CatExpress is

Enter your library’s authorization code and password and Click Logon. A welcome screen acknowledges a successful login.

At the welcome screen, choose a search screen by clicking on the drop down menu next to the words Search Options in the top left corner. You can choose either a Basic or Advanced search screen.

The advanced search screen allows for searching multiple fields with or without setting search limits.

Choose the field(s) to search by using the drop down menu(s) in the advanced search screen fields as shown here. Keyword searching is recommended which allows for searching multiple fields simultaneously. Click Search.

If there is more than once result, a results list appears. If only one result is retrieved, the screen defaults to the bib record view. From the results list, click on the underlined title to view its detailed bib record information. 

It can be viewed in either MARC or Text display. It is important to review the bib record for matching format, content and quality as well as the language used to create the bib record.

When OSD Holdings appears at the top of the bib record, it means that this CatExpress record was saved at some point to the SEO catalog. This is why SEO member library catalogers should always search the SEO catalog first before searching CatExpress. Another search method to try in the SEO catalog is a TITLE CONTROL # exact search using the OCLC number preceded by small letter o (e.g. o913098460) to see if the bib record is already present.

If the bib record is no longer present in the SEO catalog, it may have been deleted when the last item attached was removed. If the bib record is no longer present and no other matching bib record exists in the SEO catalog, then the CatExpress record can be saved again.

To save a CatExpress record, click on the words Save to Catalog found at the top right or bottom right side of the bib record. A successful save results in return to the search screen and includes an acknowledgment message that the record was successfully saved and will be available in 24 hours. If an error message appears, the save was not successful. Please contact the SEO catalog librarian for assistance should this occur.

If you do not want to save the CatExpress record but would rather return to the results list, click on the words Search Results found at the top left or bottom left side of the bib record. To conduct a new search, click on the drop down menu in the top left corner and then Click Advanced for the search screen to appear.

When you are finished searching CatExpress, click on the word Logoff on the top right corner of the screen.

For questions regarding cataloging issues, please contact the SEO cataloging department via the SEO ticketing system,  or call us at 1-877-552-4262.

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