Adding a Brief Title Record

Brief Title Records are use in WorkFlows to check out items not cataloged on the SEO Consortium database. 

Creating a Brief Title Record allows your library to check the item out to your patron, send overdue notices, assess fines, collect circulation statistics, etcetera.

There are two instances when a Brief Title Record would need added, Interlibrary Loan Brief Title Record and Fast Add Brief Title Reocrd. See instructions below.

Interlibrary Loan Brief Title Reocrds

For items borrowed from a library ouside of the SEO Consortium that will be checked out to your patron.

1. From the CIRC Toolbar open Items and click on the Add Brief Title wizard.
   
2. Using CAPITAL LETTERS enter the following.
3. Author.
4. Title, preceded by your library three letter code.
5. Library. This field is defaulted to your library.
6. Item Type. This field is defaulted to ILL.
7. Home Location. This field is defaulted to ILL.
8. Item ID.
9. Click Add Brief Title. (Staff will need to  open the Checkout wizard to check the item out)

PLEASE do not change any of the MARC fields or Indicator numbers. Doing so may suppress any data entered.

The OCLC Identifier number can be added to the Author or Title field, or be used as the Call Number.

Fast Add Brief Title Records

This process is usually performed during the checkout process. For your items that do not have a record already on the SEO Consortium database, when the item is scanned staff will receive the alert "Item Not Found in Catalog". 

1. Within the Checkout Wizard workspace, click on the Add Brief Title Helper. 
2. Using CAPITAL LETTERS enter the following.
3. Author.
4. Title, preceded by your library three letter code.
5. Library. This field is defaulted to your library.
6. Item Type. This field is defaulted to FASTADD.
7. Home Location. This field is defaulted to FA.
8. Item ID.
9. Click Add Brief Title. The item will automatically check out to your patron. 

With both processes, when the item is returned and checked in, the item will be scheduled for deletion. It will be deleted that evening unless there are pending fines or bills against it.